Finance Assistant

The Role

Maintaining the smooth and effective running of all aspects of finance within the Company, keeping accurate and up-to-date records of all financial transactions.

An integral part being management of cashflow receivable and payable.

Preparing monthly and quarterly financial reports and providing support to management with administration tasks.

Directly responsible to company Directors.

Job requirement

Experienced in all aspects of Sage accounting software with a good knowledge of general accounting principles and a working knowledge of Excel spreadsheets.

Good time management and organisational skills.

Good communicator and ability to work autonomously whilst being an integral part of a small company team.

Duties

• Data Entry and Management

• Entering financial data into accounting software.
• Processing client invoices imported from separate invoicing system. Manage card receipts through Stripe invoicing system. Co-ordinate with sales team to identify and resolve errors/issues.
• Processing supplier invoices, with PO check or purchaser verification to confirm correct nominal allocation.
• Managing accounts payable and receivable.
• Managing financial files and maintaining records.

• Reconciliations

• Performing bank reconciliations weekly, creditors monthly, balance sheet reconciliations monthly for accuracy.

• Financial Reporting

• Weekly bank report.
• Preparation of monthly management accounts, financial statements (Profit and Loss/Balance sheets, cash flow statements), and other financial reports.

• Payroll

• Processing of payroll is outsourced. Prepare reports for month end payroll submission – overtime calculation from Bright blip app.
• Reconcile payroll reports to Sage monthly.
• Pay HMRC dues as required.
• Maintain records as required.

• Year End

• Complete P11d’s as required.
• Complete Class1A calculation and settle as required
• Gathering and preparing financial data for submission to accountants for completion of corp annual accounts.
• Assist with budget preparation.

• Tax Compliance
  • Ensure compliance with VAT regulations. Reconcile, submit and pay quarterly return as required.
  • Pay Corp Tax on due date.

• Administrative Tasks

• Managing insurances.
• Maintaining Bright records and employee files. Completing employee contracts and other personnel communications.
• Dealing with service contracts.
• Managing tenants’ rental invoicing.
• Completing other general correspondence as requested.
• Taking overspill incoming calls.

• Expense Reports and Reimbursements

• Processing and verifying expense reports, ensuring compliance with company policies. Reconciling director’s monthly MasterCard statements.

• Communication and Collaboration

• Responding to clients/vendors/colleague’s queries, resolving

• Data Protection
  • Ensure compliance with all company data protection. Follow procedures with employee data retention and complete confidentiality with regards to all Company financial records.

For more information, contact Major Recruitment Aberdeen.

INDFS